Safety must be the top priority of all transportation organizations. Establishing an environment in which everyone — employees and the public — makes safety their first thought before performing any task requires creativity.
In January 2016, 80 members of the Southeastern Pennsylvania Transportation Authority’s (SEPTA) senior management gathered for the Authority’s second annual Safety Summit, where they discussed how to continue to build and strengthen the safety culture at SEPTA — for employees and customers. A result of that summit was the creation of SEPTA’s Safety Culture Innovation Team by the Authority’s Office of Innovation to take the ideas presented at the Safety Summit and put them into action.
“Rather than send everyone back to their departments with another list of items to read to their employees, we established the Safety Culture Team to explore the concepts that were presented in the Safety Summit,” said SEPTA Assistant GM of System Safety Jim Fox. “This group is comprised of 12 staff members whose areas of expertise and responsibilities encompass the Authority.”
Fox likens the group to a think tank, brainstorming ways to better communicate and promote safety among SEPTA employees. “Representatives from our engineering, maintenance & construction division, railroad and transit operations, vehicle maintenance, finance, and supply chain departments are among the members of the Team,” said Fox. “They work with employees that deal with a variety of safety situations, from frontline operators to track and power crews and office staff. Having insight from across the Authority is invaluable.”
To get a sense of employees’ understanding of the Authority’s safety culture, the Team and SEPTA’s System Safety Division developed surveys tailored to jobs and locations. “With new regulations coming from the FRA and the FTA, we knew we needed to have a baseline assessment of where our employees stood on safety awareness in their areas,” said Fox. “While there are general safety guidelines all employees should follow, someone who works third shift bus maintenance faces different issues than someone working in an office in our headquarters or someone working first shift on the wire train. We felt that we were more likely to get responses to the surveys if the questions were relevant to specific workplace.”
Surveys were distributed via intranet link or hard copy (at locations where employees don’t have their own computers) this past February as part of SEPTA’s biannual Employee Safety Day. Approximately 5,000 responses were received.
“While not the entire employee population this is a significantly significant sample size that will give us a good indication and base line of our Safety Culture,” Fox adds.
Once the results of the surveys were tabulated (receiving fair rankings and forthcoming responses), the team worked out how to disseminate the outcomes. In order to effectively communicate the results of the survey to the entire employee population, SEPTA would use its annual Safety Summit to review the results. However this year’s Summit would include more than just the top 80 managers.
“The Safety Culture Team knew that in order to have buy-in from all of our employees on our safety initiatives, we needed to go to our locations and engage our staff, to listen to their concerns and make them aware of the resources that are available to them,” said Fox. “The team used this as an opportunity to debut SEPTA’s new Safety Education Bus, a unique tool that came about as a result of the Safety Culture Team’s brainstorming. The bus captures the employees’ attention and draws them in to hear our messages.”
A passenger bus once slated for retirement from SEPTA’s fleet, the vehicle was overhauled by employees at SEPTA’ s Berridge Shop in just six months and is now used exclusively for the Authority’s internal and external safety awareness events.
The bus was completely reconfigured by the in-house crews. Seats were removed and replaced with a table, counters and TV mounts; lighting and batteries were upgraded to support new electronic needs; and additional circulation fans were installed for cooling and ventilation of new batteries and electronics. The reimaged bus is now equipped with the Safe Turn Alert System; two TV monitors to play safety videos; and educational brochures and posters. The bus is covered with a custom wrap designed by SEPTA’s Communications Department.
Throughout June, SEPTA’s designated Safety Awareness and Safety Summit Month, the authority’s System Safety officers took the bus to various shops, talking to employees on all shifts. In addition to internal events, the bus will support SEPTA’s System Safety Division’s Operation Lifesaver events, monthly station safety blitz outreach programs, as well as the Authority’s annual system-wide Public Safety Day.
The challenge for SEPTA’s Safety Innovation Culture Team and System Safety is to continue to build upon the success of the initial surveys and site visits. “We’ve identified our strengths and the areas in which we need to improve,” said Fox. “We’ll continue our outreach and communications programs and then re-evaluate our performance with future surveys.”
Heather Redfern is the Public Information Manager for the Southeastern Pennsylvania Transportation Authority.
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