When Vancouver’s TransLink and its subsidiary Coast Mountain Bus Company (CMBC) accepted the Innovative Solutions Award for Operational Efficiency from METRO Magazine, the win was more than a recognition of GIRO's technology. It was a milestone representing years of collaboration, transformation, and a culture of innovation deeply embedded in the agency's DNA.

“We’re thrilled to receive this award,” says Donald Palmer, VP, operations, at CMBC. “It’s an incredible honor that validates the vision, dedication, and collaborative spirit behind the MyWork Program. From IT specialists to depot coordinators, our cross-functional teams poured themselves into this initiative, and this recognition affirms that the effort was worth it. It’s not just a technological achievement, it’s a cultural shift in how we approach modern transit operations.”

The Genesis of MyWork

The MyWork Program was conceived as a response to a mounting operational need: replacing CMBC’s aging dispatch and timekeeping system, which had become a barrier to efficiency and scalability. 

“We needed a platform that could not only replicate our existing capabilities, but also introduce modern, user-friendly features to support digital transformation,” explains Palmer.

From day one, the objective was clear: build a system that would streamline work assignments, automate overtime roll calls, and introduce digital job-trade boards, all while providing a seamless user experience. 

The program, which aligns with TransLink’s broader Enterprise Digital Strategy, delivered on that promise. Since implementation, the average time required to complete the daily roll call has dropped by 70% across all depots, leading to significant gains in operational efficiency and cost control.

But the transformation wasn't just behind the scenes. With MyWork, over 3,500 CMBC operators gained new self-service capabilities, allowing them to access schedules, submit work preferences, and manage records remotely. 

“This flexibility has been a game-changer, especially for those living far from their home depot,” says Shirley Samujh-Dayal, director, operations, at CMBC. “It’s improved morale, reduced unplanned absences, and significantly lessened our reliance on overtime to cover vacant shifts.”

In line with TransLink’s TravelSmart initiative, the platform supports environmental goals by reducing unnecessary vehicle trips, further positioning the agency as one of Canada’s greenest employers.

Building Through Partnership

The collaboration between CMBC, TransLink’s Business Technology Services (BTS), and GIRO, the software company behind HASTUS, was critical to the program's success. 

“This wasn’t a traditional vendor-client relationship; it was a true partnership,” says Kurt Pregler, chief information officer (CIO) at TransLink. “CMBC brought deep operational expertise. BTS provided governance, transformation, and technical leadership. And GIRO co-developed features tailored to our needs.”

Every level of the organization contributed, from executive sponsorship to frontline engagement. CMBC leaders worked closely with the union to ensure operational alignment, while BTS ensured seamless integration into TransLink’s broader IT ecosystem. 

GIRO’s role was especially pivotal; they tailored HASTUS to CMBC’s practical needs and incorporated leading-edge functionalities like the Sign-Up Relief Calculation Tool, which has reduced a multi-hour task to just minutes.

Navigating Complexity with Precision

Implementing MyWork meant translating decades of complex dispatch and pay rules — many rooted in long-standing collective agreements — into precise technical logic. 

“This was one of the most technically challenging aspects of the program,” says Osama Aziz, director, business technology services (BTS) at TransLink. “Our goal was zero errors in pay or work assignments, even as we navigated the ratification of two new agreements during development.”

The team deployed an exhaustive, multi-phase testing process to meet that goal, including more than 20,000 test cases and months of parallel runs with CMBC’s legacy system. 

The result? A flawless go-live with zero reported pay calculation errors more than a year after deployment — an extraordinary achievement for a project of this scope and scale.

A Model for the Future

The success of MyWork is already influencing other transit agencies. This rollout featured an implementation of HASTUS hosted entirely on TransLink's private cloud. This initiative now serves as a model for other agencies considering implementing similar solutions hosted in their own cloud.

“The lessons learned from adapting to CMBC’s complex operational environment are transferable,” says Aziz. “This project demonstrated what’s possible when technology meets operational insight.”

Looking ahead, TransLink has plans to expand MyWork’s functionality even further. Upcoming enhancements with HASTUS include the roll out of paperless bidding, automated dispatch, and annual vacation bidding, creating a seamless user experience across work and leave scheduling.

“MyWork has redefined what’s possible in workforce management,” summarizes Palmer. “It has empowered our operators, streamlined our operations, and positioned us for a future where transit isn’t just reliable, it’s intelligent, agile, and rider-focused.”

With its blend of innovation, partnership, and strategic vision, the MyWork Program sets a new standard for digital transformation and offers a blueprint for the next generation of smart transit agencies.